Flight Operations Training / Logistics Coordinator (Finance)

Summary

The Flight Operations Training/Logistics Coordinator position is responsible for assisting with full-spectrum flight operations training and logistics support to all pilots and deployed field personnel. This person provides professional knowledge and expertise in the execution and support of all aspects of Aero-Flite's flight operations team's training and logistical support requirements.

Specific Responsibilities

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• Have strong interpersonal and customer relationship skills, along with solid communication skills, both verbal and written;
• Have the ability to effectively handle multiple competing priorities and projects while demonstrating strong initiative;
• Must be able to work both independently and as part of a team;
• Responsible for adhering to all applicable laws, regulations and company policies and procedures;
• Ability to assess situations, grasp issues, solve problems and make clear concise recommendations on key operational support decisions;
• Assists with managing and maintaining a digital database to store and manage pilot and maintenance team member's records;
• Verifies record compliance with current Federal Aviation Regulations and implements record keeping policies IAW federal guidelines;
• Helps ensure timely tracking and notification for expiring certificates, ensuring all personnel remain compliant;
• Performs data entries for training, checking, and currencies; scans paper records into digital format and organizes them within the digital database;
• Creates customized database training reports to provide insights and summaries of records to key personnel;
• Facilitates creation of new hire files for pilots and targeted maintenance personnel and helps ensure all new hire records are digitized and integrated into the tracking database;
• Assists with planning and scheduling required training sessions based on qualifications, training needs, and regulatory requirements;
• Assigns training sessions (including online training) and tracks completion, ensuring all personnel meet their initial/recurring training and certification requirements;
• Collaborates with the centralized scheduler to align training requirements with operational schedules and aircraft availability;
• Performs monthly audits of records, identifies and archives outdated documents;
• Assists with coordinating aircraft movements and associated documentation between the company and customer. Assists with flight following and tracking of all company aviation assets;
• Assists with developing, maintaining and distributing time-sensitive daily status report that includes staffing, contract data, and aircraft status to company and agency key stakeholders;
• Assists with coordination with maintenance/stores personnel to provide time-sensitive flight operations logistics support to the field to maintain continuity of field operations;
• Assists with procuring, organizing, storing and distributing flight operations support equipment;
• Facilitates coordination with maintenance team and pilot group to provide comprehensive flight ops logistics travel support, as mission dictates.
• Other tasks assigned by the Aero-Flite Director of Flight Operations.

Knowledge, Skills, Abilities and Other Characteristics

• Thorough knowledge of FAA regulations and how they pertain to company operations.
• Proficiency in database management.
• Strong organizational skills and attention to detail.
• Ability to develop and implement record keeping policies and procedures.
• Excellent data entry and digital record management skills.
• Strong analytical and reporting skills.
• Ability to handle sensitive information with discretion.
• Thorough knowledge of hazardous materials transport requirements and limitations.
• Thorough knowledge of assigned company aircraft.
• Excellent written and oral communication skills.
• Excellent interpersonal skills. Ability to communicate and liaise with staff and external customers.

Preferred Education and Experience

• Familiarity with working in dynamic aviation environment
• Aviation inter-agency coordination experience is highly desired.
• Aerial fire-fighting industry experience is desired
• High School Diploma required; Associate degree or higher in a related field is desired

Travel

• Rotational schedule with company duty-time limitations.
• Due to industry logistics, and to meet required duty and rest time requirements, on-call status may be required from time to time.
• Domicile is Spokane, WA (GEG). Occasional RON may be required in the field, for which standard per diem rates apply.

Job Knowledge

English Language - Ability to read, write and understand the English language.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Job Skills

Troubleshooting/Critical Thinking - Determining causes of operating errors and deciding what to do about it. Use logic and reasoning to identify solutions.

Extreme Weather : Frequently exposed to extremes in weather conditions and exposure to the elements working outside.

Job Abilities

Move, traverse - Must be able to move about inside office, hangar, and aircraft.

Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position - Constantly making precisely coordinated movements with fingers and hands to manipulate or assemble objects.

Ascend/Descend, Work atop, Traverse - Occasionally ascends/descends ladders.

Position self (to), Move - Occasionally positions self to inspect equipment.

Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - Must be able to frequently communicate and exchange accurate information.

Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - Must be able detect objects at close range (within a few feet from the observer).

Balancing - Must be able to manage equilibrium while traversing across office and hangar and ascending/descending ladders.

Position Type and Expected Hours of Work

This is a full-time position. Occasional evening and weekend work may be required as job duties demand.

Work Authorization/Security Clearance

Valid Driver License

SIDA Badge

Valid Passport

The pay range for this position in Washington state is $25.00 - $30.00 per hour. The hourly rate is influenced by a variety of factors including, job-related knowledge, skills, experience, certifications, and geographical locations. Employees will be eligible to enroll in the company's medical/dental/vision insurance, flexible spending account, retirement plan with match contributions, company paid life & disability and financial wellness programs. Hired applicants will receive paid leave and may be eligible for bonuses. This information is provided per the WA State EPOA.