Division Coordinator-Administration (Finance)

Nemours is seeking a Division Coordinator (Full-Time), to join our team in Jacksonville, Florida.

The Division Coordinator will assist Nemours leaders by providing administrative support. Handle situations requiring knowledge of the overall function of responsibility, the overall organization's mission, structure, and culture. Act as the central point of contact for other departmental associates on departmental activities. Respond to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include maintenance of budget records; setting up meetings including meeting agendas; preparation of correspondence reflecting the wishes of the department and knowledge of the functions. May be assigned special projects.

• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
  • Building templates in the EPIC system and submitting to the enterprise templating team
  • Complete and submit call schedules for all providers within assigned divisions.
  • Submit clinic cancellations, both planned and unplanned
  • Coordinate surgical schedules with outlook schedules.
• Manage administrative leader's schedules with consideration to priorities and time efficiency.
• Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line.
• Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
• Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.
• Arrange all new hire processing and facilitate the on-boarding process for new hires.
• Assist with master templates and clinic closures as needed.
• Assist with training duties.
• Order office supplies and arrange office or equipment changes including equipment service and repairs.
• Arrange all new hire processing and facilitate on-boarding process for new hires.
• Answer and perform other routine administrative functions.
• Other duties as assigned.

Job Requirements

• High School Diploma required. Associate's degree preferred.
• Minimum (3) three years of experience.