Administrative Specialist (Finance)
Dept Number/Name: 0-6121-000 / Dept Of Radiology
College Division: USFHealth-College of Medicine
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Position Number: 00059468
ORGANIZATIONAL SUMMARY:
Our department is based on an entrepreneurial model utilizing experienced board-certified general and sub- specialty trained university and private practice radiologists as physician-educators and academic partners within USF Health and at our primary teaching facility, Tampa General Hospital. The Department of Radiology prides itself on offering high-quality diagnostic radiology services to our patients in a professional and compassionate manner utilizing state-of-the-art, fully digital imaging equipment.
The mission of the Department of Radiology is to advance the knowledge and practice of diagnostic imaging and radiation sciences. Our goals are to provide excellent clinical care for our patients, to teach residents and students excellence in clinical imaging, and to create new knowledge through scholarly activities. Our educational objectives for medical students are to provide information about the appropriate utilization of diagnostic imaging and to inform them of the role of diagnostic radiology as a specialty. We are dedicated to providing quality education for future physicians by offering a fully accredited diagnostic and interventional radiology residency program as well as subspecialty fellowship programs in breast imaging, vascular and interventional radiology, and musculoskeletal imaging.
POSITION SUMMARY:
The Administrative Specialist position exists to deliver high-level administrative support to the Chair, Vice Chairs, and Department Administrator and other department leaders. This role is essential for composing correspondence, scheduling appointments and meetings, and assisting with fiscal data entry and tracking. Additionally, the specialist will oversee our research mission, ensuring that all studies are appropriately tracked. The role also plays a critical part in the faculty recruitment and appointment processes, ensuring that the department operates efficiently and effectively in achieving its goals.
RESPONSIBILITIES:
Assist the Department Administrator with faculty recruitment, appointment packet processing, and ensuring timely form completion. Coordinate faculty renewals with Division Administrator and faculty affairs team members.
Assist with processing journal entries and invoices for CODA, as well as preparing check requests and obtaining necessary approvals for invoice payments and reimbursements. Run moderately complex queries and reports from accounting systems. Record transactions in the departmental log and report any inaccuracies or issues to the Department Administrator.
Provide high-level administrative support to the Chair and Vice Chairs of the Department, as well as all faculty. Responsibilities include independently managing complex schedules, coordinating and processing travel requests, overseeing supply orders, and serving as the primary point of contact for faculty needs. The role requires proactive communication, exceptional organizational skills, and the ability to anticipate and prioritize the needs of leadership and the department.
Assist Vice Chair of Research as being a liaison with other academic and administrative departments regarding the research programs. Assists with USF System and statewide program development, implementation, and assessment. Tracks performance metrics for internal reporting.
Assist with maintaining the department websites, prioritizing accurate and relevant information on provider and faculty profiles. The role will involve regular reviews of the website to guarantee that all profiles meet the department's standards for clarity and professionalism, supporting effective communication and accessibility for both patients and colleagues.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38802
Posting Date: 02/19/2025
Posting End Date: 03/05/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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