Executive Assistant - US Brands (Finance)
At Suntory Global Spirits, we craft spirits of the highest quality and deliver brilliant experiences to people around the world. Suntory Global Spirits has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Suntory Global Spirits is a place where you can come Unleash your Spirit by making an impact each and every day.
What makes this a great opportunity?
• Opportunity to join a rapidly growing team in the business
• Ideal role for a driven individual who is willing to put in what it takes to get ahead-competitive spirit and relentless drive
• Support efforts on a high priority team
• Collaboration with sales & marketing organizations
Role Responsibilities
• Provide administrative support for the Chief Brands Officer and the US Brands Leadership team
o Support calendar and coordinate meeting logistics (Team Meetings/Events, individual meetings)
o Assist with coordination of travel arrangements & expense reporting
o Manage budget and PR/PO process for the team, which will require a deep understanding of programs and spend
• Maintenance of mailing & distribution lists; mailing lists (general, event, holiday), involving verifying information, creating letters, setting up merge, printing labels, follow-up and resolving discrepancies, etc.
• Act as the main contact for IT issues and general operational issues, including: update and maintain mailing lists, PTO records
• Manage wireless device system and order accessories for department personnel
• Coordinate talent acquisition (interviews, travel, meetings, timing, liaison with HR, expense reconciliation)
• Key point person to provide navigation training for general system onboarding
• Assist with creative initiatives and exude a strong aptitude for deft project management
• Develop and maintain strong relationships with RTD, Sales and Marketing team members and broader US Commercial business units' team members
• Assist broader team with administrative duties, as requested
Qualifications
• Bachelor's degree or equivalent experience
• 5+ years of administration/coordination experience
• Highly skilled in written and oral communication
• Demonstrated ability to work independently and as a team
• Highly competent with Microsoft Office software (Word, Excel, PowerPoint)
• Ability and willingness to work cooperatively with others
• Utmost discretion when dealing with confidential and sensitive information
• Demonstrates initiative and sound judgment
• Ability to skillfully manage multiple projects/heavy workloads
• Demonstrates self-assurance and confidence
Salary Range - The salary range for this role, based in New York, is $85-90k, along with an annual bonus, 401K match, profit sharing, and medical and wellness benefits. The salary range is commensurate with the candidate's location, experience, and skillset. The range will vary if outside of this location.
At Suntory Global Spirits, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Suntory Global Spirits is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant's skills and experience.
Nearest Major Market: Chicago
Job Segment: Executive Assistant, Secretary, Administrative Assistant, Recruiting, Network, Administrative, Human Resources, Technology
