Project Manager (FRCNCA) (Personal Services)

The mission of the Family Resource Centers Network of CA (FRCNCA) is to support individuals and families of children with disabilities, special healthcare needs, and those at risk by ensuring the continuance, expansion, promotion and quality of family-centered, parent-directed, Family Resource Centers (FRCs).  The FRCNCA is a 30-year-old membership organization of Family Resource Centers who are all or in part funded as an Early Start FRC.  FRCNCA is a sponsored program of Heluna Health.  Employment is provided by Heluna Health.

The Project Manager will manage the contracts, administrative and fiscal activities of new and existing FRCNCA programs and oversee deliverables of the various projects designed to connect families of children with disabilities to resources and support. The Project Manager duties will include activities such as the establishment of new projects or contracts (including subcontracts with vendors), monitoring to ensure internal and subcontracted project deliverables, ensures development and implementation of budget activities, ensures accurate and timely accounts payable and receivable activities payment, serves as a team leader for the data and outcome reporting functions of projects.

This position requires excellent project management, interpersonal, communication and leadership skills. A successful candidate will need to feel comfortable working with a wide range of stakeholders within a complex and fast-moving system. The Project Manager should understand the context of assignments and be flexible and adaptable to changing priorities. This is a leadership position within the organization which uses a servant leadership and community learning approach to support organizations and the families they serve.

This is a full-time, benefitted and exempt position.

The position is in Los Angeles County, in the City of Industry.  Some travel to other sites for training and meetings is required.

If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date or have a valid religious or medical reason qualifying you for an exemption (that may or may not require accommodation ).

The pay rate for this position is $40.00 per hour

ESSENTIAL FUNCTIONS

• Monitor large multi-county contracts and subcontracts to ensure accurate and timely meetings of deliverables and reporting requirements . 
• Hold meetings/discussions with the Executive Committee and Steering Committee regarding program goals, setbacks, deliverables, achievements and status updates as necessary .
• Provide guidance to internal stakeholders based on contract and fiscal requirements. 
• Convene with various local, private and state agencies to report on program progress.
• Ensure the FRCNCA deliverance of quality services to membership and stakeholders. 
• Attend meetings as needed between grantors, fiscal agent, Executive Committee, Steering Committee, and stakeholders to ensure contract compliance activities.
• Maintains excellent working relationships with Heluna Health client support team, Steering Committee, Subcontractors, Vendors and other partners.
• Ensure compliance with all Heluna Health policies to include proper management of donations, travel and other reimbursement activities.
• Ensure efficient and sound management of all financial activities including finalizing project budgets, budget narratives and reviewing financial statements for accuracy
• Meets with Executive Director on a regular basis to review budget and project progress/status/challenges 
• Uses project management software to track and accomplish management tasks
• Oversee project performance, timelines and deliverables using appropriate project management tools or funder portals (i.e., Salesforce, Teams, etc.) 
• Lead data collection, quality reporting and analysis for outcome reporting efforts using internal and external data management  tools (i.e., GrantVantage, Survey Monkey, etc.)
• Manage accounts payable and accounts receivable. Follow up with vendors to submit invoices in a timely manner. 
• Work closely with the Contracts and Accounting team to create tools and systems to monitor budget expenditures, subcontracts and projections on an ongoing basis. 
• Work closely with the Executive Director  with funder/subcontractors on a regular basis to review budget and project progress/status/challenges.
• Maintains documentation (e.g., spreadsheets, reports) of all administrative, fiscal, and data/outcome activities, as indicated.
• Works closely with assigned Heluna Health Client support team to ensure that the contract(s) stay in compliance.
• Works with the Executive Director and CST to manage various aspects of subcontractor oversight including reporting, responding to queries, etc.
• Provide fiscal and contract development support to the organizational expansion and development 
• Provide exceptional representation of FRCNCA at in person and virtual meetings.
• Facilitate communication and partnership among FRCs and external organizations to further increase community awareness of the Network and its member organizations.
• Present updates on program details, progress, and achievements as needed to stakeholders, sub-committees, and membership.

NON-ESSENTIAL FUNCTIONS

• Perform other related duties as assigned.

JOB QUALIFICATIONS

Education/Experience

• High School diploma and additional post-secondary courses/certifications in accounting or project management required.  
• Bachelor's degree in public health, Communication, Accounting or similar field preferred. 
• Project Management skills required. 

Other Skills, Knowledge, and Abilities

• Minimum of 5 years of experience working in project coordination activities or a combination of professional experience and education.
• Experience working with accounting principles such as, accounts payable, accounts receivables and reconciliation experience.
• Ability to multi-task effectively, prioritizing and managing assigned tasks in a timely manner 
• Experience with State or Federal contracts and budgeting required.
• Understanding of CA Health and Human Services Agency and Developmental Disability Service system desired.  
• Knowledge of leadership and management principles for nonprofit organizations
• Individual, parent or family member of an individual with I/DD encouraged to apply

Certificates/Licenses/Clearances

• Background check clearance.
• A valid California driver's license, proof of vehicle insurance, and reliable transportation or the ability to secure timely transportation to perform the essential functions of the job.
• Project management, Salesforce, MS Office, and other certifications desired.

Other Skills, Knowledge, and Abilities

• Excellent verbal and written communications skills required.
• Desires formal and informal learning opportunities for professional development and    employment improvement 
• Ability to problem-solve, multi-task, prioritize and meet deadlines
• Substantial experience working with accounting principles such as, accounts payable, accounts receivables and reconciliation experience.
• Minimum of 5 years of experience working in project coordination activities or a combination of professional experience and education.
• Ability to multi-task effectively, prioritizing and managing assigned tasks in a timely manner
• Highly skilled in the use computer applications and online based systems as part of performing, documenting, and tracking daily work activities and assignments (including Outlook, Adobe Acrobat DC, Microsoft Word, PowerPoint, Salesforce, Teams and Excel)
• Experience working collaboratively with diverse groups with multiple activities, timelines, and deadlines
• Strong Team Leader
• Excels at working independently with minimum supervision 
• Skilled at organizing and managing projects to successful completion
• Ability to work as part of a team comprised of individuals across different agencies, disciplines, and locations
• Ability to actively participate in and contribute to internal and external meetings, collaborations and coalitions
• Exceptional interpersonal skills and abilities
• Experience in developing and conducting presentations to multiple partners and large and small groups

PHYSICAL DEMANDS 

Stand Frequently

Walk Frequently

Sit         Frequently

Handling / Fingering Occasionally

Reach Outward Occasionally

Reach Above Shoulder Occasionally

Climb, Crawl, Kneel, Bend Occasionally

Lift / Carry Occasionally - Up to 25 lbs.

Push/Pull Occasionally - Up to 25 lbs.

See         Constantly

Taste/ Smell Not Applicable

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs./day)

Frequently (2 - 5 hrs./day)

Constantly (5+ hrs./day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled. 

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

See job description

Salary Minimum: 40Salary Maximum: 40