Executive Assistant to the CEO (Project Management)

POSITION: Executive Assistant to the CEO
DIVISION: Company Wide
REPORTS TO: CEO
FSLA STATUS: Exempt

ABOUT US
Michael Hatcher & Associates has provided commercial landscape services in the mid-south since 1986. We specialize in commercial landscape installation and maintenance, including irrigation, with a service portfolio that includes professional and medical offices, retail centers, industrial complexes, multi-family developments, and homeowner association communities. We also deliver lawn care fertilization and weed control via the customer-facing brand Master Lawn.

Our commitment to quality is driven by three Core Values: Integrity, Teamwork, and Excellence, and nine Winning Behaviors. Whether dealing with our customers or teammates, we strive to Tell the Truth, Do the Next Right Thing, and Love, Respect and Protect. We endeavor to perform our work with a Positive Can-Do Attitude, allow ourselves to Coach and Be Coached, and make time to Celebrate and Have Fun. We also Expect to Win, encourage one another to Own Your Outcomes, and promise to Deliver on Commitments. From crew members and technicians to support staff and senior leadership, this culture concept is shared by our talented team at every level which has led to our long-term success.

ABOUT THE ROLE
Michael Hatcher & Associates, a leading landscape construction and maintenance company, is seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. The ideal candidate will be a detail-oriented professional with exceptional communication and administrative skills, capable of managing a wide variety of tasks and projects in a fast-paced environment. This role requires an individual with the ability to anticipate needs, take initiative, and maintain confidentiality while assisting with both business and personal matters of the CEO.

ESSENTIAL FUNCTIONS

Administrative Support: Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate meetings and ensure the CEO's time is used efficiently.
Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders. Screen and direct calls, emails, and other inquiries. Draft correspondence on behalf of the CEO.
Document Management: Prepare reports, presentations, and other documents as requested by the CEO. Maintain organized filing systems for both digital and physical documents.
Project Management: Assist in the execution of company projects, ensuring timelines and deadlines are met. Track the progress of ongoing initiatives and report updates to the CEO.
Research & Data Analysis: Conduct research and compile data to support decision-making processes. Prepare and present findings to the CEO as needed.
Event Planning: Organize internal and external events, meetings, conferences, and company functions, including venue selection, catering, and coordination.
Personal Support: Provide assistance with personal tasks and errands for the CEO, as required, while maintaining discretion and confidentiality.
Other Duties: Perform other administrative and executive support tasks as needed to ensure the smooth operation of the CEO's office and contribute to the company's success.

ABOUT YOU
Qualifications

Associate or bachelor's degree in business administration, Management, or related field (preferred).
3+ years of experience supporting executive leadership, preferably in a fast-paced environment.
Valid driver's license and reliable transportation for occasional travel between Olive Branch and other locations.

Special Skills, Knowledge, and Abilities

Proven experience as an Executive Assistant or in other administrative roles supporting senior management.
Excellent organizational skills with a strong attention to detail.
Strong written and verbal communication skills, with the ability to interact effectively at all levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Ability to manage multiple tasks simultaneously while prioritizing effectively.
Strong problem-solving skills and the ability to work independently with minimal supervision.
High degree of professionalism, integrity, and discretion in handling sensitive information.
Familiarity with landscape construction or maintenance industry is a plus but not required.
Ability to work in a fast-paced and dynamic environment.

PHYSICAL ASPECTS OF THE JOB
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical demands are essentially those of sedentary work, and tasks may require extended periods at a keyboard or workstation. However, while carrying out the responsibilities of this job, the employee must be able to:

regularly stand, walk, sit, bend, and squat; kneel; use hands to handle, control, or feel objects
talk or hear, understand, and distinguish speech and other sounds

In addition:

While performing the duties of this job, the employee will regularly be required to walk significant distances on uneven ground and to work outside in all weather conditions.
The employee will regularly be required to climb a ladder or other structure, reach above their head, and lift or push up to 15 pounds.
Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
The stress level is moderate.
The noise level in the work environment is moderate to loud.

EQUAL OPPORTUNITY EMPLOYER:
Michael Hatcher & Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
If you are passionate about safety and are ready to make a significant impact, we encourage you to apply!